Progress Updates 2012

December 27, 2012 Update

A Note from Grace Kennedy and the Capital Campaign Committee:

"We would like to hear from congregants, young and old, about what having a home of our own means to them. Just a sentence or two or three (not a paragraph or short story) will be sufficient.  We will collect them and create a collage for all of us to read, to see what we are thinking and feeling as we are in the middle of this incredible journey together.  Please add your name to your comment, which will give a face to the expressed thoughts and feelings.

"We plan to display the collage at our Sunday services, and at our Pasta and Probabilities evening (formerly Pasta and Possibilities - we've moved beyond 'possibilities' to 'probabilities') on February 22nd.  Please feel free to email This email address is being protected from spambots. You need JavaScript enabled to view it. -- or you may use the insert in the Order of Service (on January 6 or later), or find a card on the NHP table, where a basket will be to receive your card and thoughts.  

"Thank you for taking the time to share...we would be pleased to hear from all of you."

       ~ The Capital Campaign Committee

 

November 26, 2012 Update

The Construction Manager/General Contractor (CM/GC) Selection Committee is pleased to announce the selection of Kirby Nagelhout Construction Company (KNCC) of Bend as our CM/GC for the New Home Project. Both the New Home Project (NHP) Steering Committee and UUFCO Board reviewed the selection committee's thorough selection process and recommendation and gave their approval of Kirby Nagelhout Construction Company, pending successful completion of a contract. In addition to KNCC’s overall professional qualifications, Central Oregon experience and positive references, KNCC demonstrated a keen understanding of our UU values and vision. Beyond the measurable elements of selecting KNCC, their team demonstrated a keen ability to connect with us and to listen to us. They are enthusiastic about the opportunity to work with us as we fulfill our vision for our new home.

You may read about KNCC and the thorough process of the CM/GC Selection Committee in the Report on the main NHP web page in the Members Area. You will be asked to log into the Members Area if you are not already logged in.

On Monday we published a Press Release to the local and Portland media announcing the selection of THA Architecture and Kirby Nagelhout Construction Company. 

Save this date – Saturday, February 16, 10AM to Noon. This will be another opportunity for the whole congregation to hear and see the next stages of the New Home design phase and to provide input. Both THA Architecture and Kirby Nagelhout Construction Company will be joining us. Child care will be provided.

 

November 1, 2012 Update

Save the date:  

Saturday, November 17 - 10:00am to 12:00pm

At the Old Stone 

It will be our architect's first presentation to the whole congregation--an opportunity to meet the team, to see where we are in the process, to view various options for where we're going, and to offer your input.

About fifty people participated in workshops with our architects from THA Architecture this past week: five workgroups: the Sanctuary/Foyer/Fellowship Hall, Education & Meeting Spaces, Special Spaces & Library, Music, and Outdoors workgroups. The Land & Site Committee and the Design Committee explored the site with the architects and landscape architects. Outcomes from these workshops will be included in the November 17 architect presentation and notes form these sessions will be available.  

Thank you to all those who took part in these workshops. If you weren't involved last week, there will be future opportunities to jump in.

 

September 27, 2012 Update

Do you want to get more involved with the design of our New Home? We begin working with our architects in October! We are embarking on an intensive five months as we complete the first stages of our project through Master Planning and Schematic Design. There will be three levels of involvement with the architects:

  1. All-Congregation information/feedback meetings
  2. Workshops with the Design Committee and Architects (incorporating Workgroups)
  3. Membership on the Design Committee   

Note:  Applications for Design Committee are due Tuesday, October 2.

We value your opinions and encourage you to get involved. Our new home belongs to all of us!  

 

September 13, 2012 Update

The Architect Selection Committee is pleased to announce the selection of THA Architecture of Portland, OR, as the architect firm for the New Home Project. Both the NHP Steering Committee and UUFCO Board reviewed the selection committee's thorough selection process and recommendation and gave their approval of THA Architecture, pending successful completion of a contract. In addition to THA's overall professional qualifications, Central Oregon experience and positive references, THA ranked highest in understanding and sharing our UU values and vision. Beyond the measurable elements of selecting THA, their team demonstrated a keen ability to connect with us and to listen to us. They are enthusiastic about the opportunity to work with us as we fulfill our vision for our new home.   

You may read about THA Architecture and the thorough process of the Architect Selection Committee in the Report on the main NHP web page in the Members Area.  You will be asked to log into the Members Area if you are not already logged in.

The next steps beyond finalizing a contract with THA will include participation of our congregation. We look forward to your energy, interest and involvement. This Report will provide additional information about THA and the selection process.

 

August 16, 2012 Update

The three finalist architect firms were selected by the Architect Selection Committee on August 9 and the firms were notified on August 12. The next stage in the selection process is an invitation for each of the three architect firms to conduct ahalf-day newhome related workshop in lieu of a traditional formal interview. A previous visit to each of the finalist firms and Request for Proposal (RFP) responses have provided the formal interview information. In addition to the selection committee, an invitation went out for two board members and four UUFCO members to participate in the three workshops and then to give feedback on specific aspects of the delivery of these workshops. Enough volunteers came forward to fill all the seats. The workshops are scheduled for August 22, 23 and 28. Following these workshops a final review and selection will take place to then make a recommendation to the NH Steering Committee and UUFCO Board. A forecasted date to announce the selected architect firm is mid September.

 

July 15, 2012 Update

A Request For Proposal (RFP) was sent to seven architects on July 6 with a response deadline of July 31. A copy of the RFP can be found in the Members Area in the Research, Reports and Resources page. Following the review of the RFP responses, three architects will be selected. The final architect will be selected after a half-day workshop and meeting with each architect’s design team. This past week a subset of the design committee visited with each of the seven architects to gain initial impressions of each firm at their home offices. The final selection will be announced mid September after the design committee, steering committee and board have made their concluding recommendations and approval.

 

June 16, 2012 Update

This week Dale Clark, Jerrie Jones, Helen Seidler, Leslie Koc, Martha Lussenhop and Owen Mitz completed a five day road trip and collectively visited eight churches and a museum. These church visits were recommended to view architectural examples and to hear how other congregations approached their new home or addition project. Notes were summarized and will serve the NH committees as we proceed on our journey.

 

May 24, 2012 Update

UUFCO received the deed to the land which will be our new home.   A land blessing ceremony will occur on Sunday, May 27th at the land in the afternoon.

 

May 20, 2012 Update

The results of the UUFCO New Home Ballot: The question put to the UUFCO members was whether to accept the generous gift offered by an anonymous family fund. The gift is a 22-acre  parcel at the SE corner of NW Skyliners Rd and NW Skyline Ranch Rd and a monetary sum related to the amount raised in the capital campaign for the construction of a new spiritual home. 

Don Hartsough announced the successful voting results: 142 "yes" votes, and 0 "no" votes. The affirmative votes represented 91% of our membership, exceeding the 80% affirmative vote requirement.

Our work will continue with the following next steps in various subcommittes:

  • The search and selection process for the Owner's Rep (OR), the Architect and the General Contractor.
  • The definition of how our NHP decisions will be made. The goal is that the processes be in keeping with our bylaws and our Steering Committee (SC) charter. They will be efficient and mindful of the vision of our membership.
  • Refinement of the materials we will provide to our architect. (Matrix, Essential Spaces, Aesthetics Statement, etc.)
  • The transfer of land ownership which may be as early as May 21.
  • Meet our neighbors through the proper channels of introduction.
  • Completion of the New Home Pledge Form and contribution instructions to accommodate those UUFCO members and friends who would like to make their pledge in this calendar year, 2012.
  • Move the NHP information out of the Members' Area to the main pages of the UUFCO website, excluding NHP related financial information.

 

May 18, 2012 Update

The Member's Report from the Financial Feasibility Study (FFS) is available for review, as compiled by Aggie Sweeney, UUA Consultant. The report provides an Executive Summary as well as information regarding the FFS methodology, detailed results and recommended next steps.  Members can review this after logging into the Member’s area of the website, under Research, Reports and Resources(You will be asked to log into the Members Area if you are not already logged in.)

 

May 6, 2012 Update

On Sunday, May 6, the New Home Steering Committee (NH SC) presented the details of the potential gift from an anonymous family fund. This very generous gift would be given to UUFCO specifically for land and a matching financial gift to build a UUFCO spiritual home.

The gift of land and matching financial gift have two initial requirements:

  1. The Financial Feasibility Study (FFS) determines that a capital campaign goal target as projected could be met. The FFS conducted April 19-23 by our UUA Consultant, has concluded definitively that based on the 29 household interviews, UUFCO will be able to raise the minimum in a capital campaign scheduled in early 2013.  Please review the FFS ExecutiveSummary in the Members Report and the FFS Packet for more information.  Members can review these after logging into the Member’s area of the website, under Research, Reports and Resources. (You will be asked to log into the Members Area if you are not already logged in.)
  1. Eighty percent (80%) of the members support the ballot question to accept the gift. Members present at the May 6 meeting were given ballots to vote. Seventy four ballots were turned in on May 6. Members will also have an opportunity to vote on May 20. Those not available for either meeting will have the opportunity to vote by absentee ballot before May 20. The required number of affirmative votes is 125 “Yes” votes.

The following are questions and answers to provide additional information for those members who were not present at the May 6 meeting.

Q: What if we don’t receive 125 affirmative votes saying “yes” to accept the gift?

A:  If we do not receive the required 125 affirmative “yes” votes, the gift is withdrawn.

Q: One of the conditions states that we must finish the construction by December 31, 2016. Things happen.

A: There is a provision to extend that deadline, only if the situation is outside the control of UUFCO and agreed upon by a three party panel representing the family fund and UUFCO.

Q: Who will be in this three party panel?

A: One member will be selected by the family fund. One member will be selected by UUFCO and the third member will be someone mutually agreeable to the family fund and UUFCO.

Q: Will the gift and capital campaign pay for the furniture in our new home?

A: Yes, furniture and general outfitting will be included in the building budget.

Q: Can we afford the upkeep of owning a building and land?

A: There has been preliminary study of operating costs based on other spiritual homes researched, publications on the subject of building operating costs and visits made to other spiritual homes. In addition, 5% of each dollar contributed is to be set aside in an Operations and Maintenance Reserve Fund. To date the Land & Site, Design, Technical Advisory and Steering committees are comfortable that the increase from renting to owning is within grasp for UUFCO. The details of these findings will be shared as the design plans become more definitive.

 Q: Will the building be built and fully furnished, i.e. will there be chairs, hymnals, etc.? 

A: Yes, for what we can afford.   It may not include everything we could envision needing 75 years from now, but we will have a phased plan and will build what we need now, furnished.

Q: Does each household cast one vote?

A: Each member casts a vote. In a household of two members, each member votes separately.

Q: If the land is going to be gifted to UUFCO by July 1, 2012, will we be able to use the land before our new home is completed?

A: We will be checking on the zoning restrictions of what we can do on the land and we expect to be able to enjoy the ownership of the land in a number of ways.

Q: I heard that the land is only partly in the city. Is that a problem?

A: There are actually multiple tax lots in the land gift. The lot that we expect to build on is in the City of Bend. The lot that is in the county is anticipated to become part of the City, but will not create a problem in the interim time period.

Q: Since we need 125 affirmative votes, are we doing anything special to make sure as many members vote as possible?

A: Don Hartsough is heading up a committee with that mission. They have already contacted members who are not in the close geography to UUFCO or are not currently able to attend services. These members have been offered absentee ballots.

Q: Why do we need 80% of the membership to support the ballot question?

A:  It is a request of the family fund to ensure that the gift and the building of a new home will be embraced and supported.

 

April 23, 2012 Update

April 19-23 our Financial Feasibility Study (FFS) was concluded by our UUA Consultant, to test our congregation's interest and capacity in making financial commitments to complete the New Home capital project. A sample of our members and friends (1 out of 4) were interviewed to indicate their level of potential financial support. The FFS will help UUFCO set the fundraising goal for the capital campaign that will be conducted in spring 2013. A report on the results will be shared with the membership on May 6 at the next member meeting. A FFS document was shared with all those interviewed to provide a general description of the New Home Project.

Ballots will be provided to members to vote on accepting the donation for the building on May 6. 80% of the congregation must approve the donation to move forward. Votes are due by May 20 at the Annual Meeting. All members will receive a ballot either by hand or mail.

 

March 16, 2012 Update

The property on Skyliners Road has been purchased by the donor family fund.  A press release has been sent to local media announcing the UUFCO is considering building on the site.

 

February 27, 2012 Update

On February 5 the Youth Group participated in their New Home Vision Workshop. The exercises were similar to those completed by the congregation on November 18: UUFCO at our best, design recommendations for our sanctuary, outdoors and youth room. The summary notes and other notes can be found in Research, Reports and Resources.

 

February 13, 2012 Update

1) The land survey had 62 responses: 55 members and 7 non-members. The overall impression of the Skyliners land received an 85% Very Positive and 15% Somewhat Positive response.

2) The Due Diligence findings to date have been positive. Both the donor's land use attorney and civil engineer were satisfied with the pre-application meeting with the city planners. Final details to the title report and a few other matters are being checked. The deadline for the Due Diligence period is February 28 by which time the donor needs to decide whether to move forward with the purchase of the land.

3) The 82 members present completed ballots and there was unanimous support of this land for our UUFCO new spiritual home. No absentee ballots were received.

4) The donor family fund will take into consideration: the results of the land survey results, the Due Diligence findings to date, the results of the ballot, the advice of the donor's attorney and the donor's own impressions in order to make a final decision whether to move forward with the purchase of the land.

We are in the pre-design stage for the New Home Project. Our goal is to define what we want and what we need in our new building. In the February 12 meeting we shared a draft Design Matrix created by the workgroups and we would like input from members of the congregation.

The Design Matrix is posted in the Members Area along with instructions about how to submit comments. A timelinefor moving forward was also shared.

 

January 8 2012 Update

Currently, there is a possibility of building on property on Skyliners Road. The donor family fund made an offer for a piece of land after Land & Site committee consultation following input from the congregation at the November Visioning Workshop. The donor is in the Due Diligence period and may obtain the land with the intent of donating a portion to the fellowship.

Land Search Criteria checklist - this is the form the Site committee is using to evaluate property

Aerial View of Skyliners site

Skyliners Google map

 

January 4 2012 Update

Project activities to date by the Steering Committee:

  • Retained services of  UUA Consultant
  • Preparing for Financial Feasibility Study in April
  • Developed land search criteria
  • Launched land search
  • Facilitated November 19 Vision Workshop
  • Developed initial congregation growth projections
  • Created initial New Home UUFCO website page
  • Conducted attorney interview and selection
  • Conducted initial Design Outdoor workgroup meeting

 

 

What does UUFCO's "New Home" mean to you?

 

A Note from Grace Kennedy and the Capital Campaign Committee:

"We would like to hear from congregants, young and old, about what having a home of our own means to them. Just a sentence or two or three (not a paragraph or short story) will be sufficient.  We will collect them and create a collage for all of us to read, to see what we are thinking and feeling as we are in the middle of this incredible journey together.  Please add your name to your comment, which will give a face to the expressed thoughts and feelings.

"We plan to display the collage at our Sunday services, and at our Pasta and Probabilities evening (formerly Pasta and Possibilities - we've moved beyond 'possibilities' to 'probabilities') on February 22nd.  Please feel free to email me at This email address is being protected from spambots. You need JavaScript enabled to view it. -- or you may use the insert in the Order of Service (on January 6 or later), or find a card on the NHP table, where a basket will be to receive your card and thoughts.  

"Thank you for taking the time to share...we would be pleased to hear from all of you."

~ The Capital Campaign Committee 

Member Login: